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Special Collections & Archives

About Special Collections & Archives

The Special Collections Library and Archives is the home of the University of Texas Southwestern Medical Center's collection of archival materials, artifacts, history of medicine journals, monographs, and rare books. The UT Southwestern Special Collections Library and Archives supports education and research using their unique collections. 

We promote diverse and engaging perspectives on the history of health sciences and UT Southwestern through our archival records, rare books, exhibits, and the UT Southwestern Institutional Repository.

Visiting Special Collections & Archives

The UT Southwestern Special Collections Library and Archives is located on the third floor of the Florence ("E") building, suite E3.314.

The hours are Monday through Thursday, 9 a.m. - 4 p.m. Appointment is required to view materials.

To ask a question or make an appointment, email

Please review the Special Collections and Archives Access and Use Policy prior to your visit.

A Research Agreement Form is required as part of the visit.

Medical & Vital Records

The Special Collections Library and Archives frequently receives requests for medical and vital records but we do not store these items. 

For Medical Records from UT Southwestern please contact the Department of Medical Records by email You can also get more information on receiving medical records on their website

For Vital Records from the City of Dallas please visit their website at

For Vital Records outside the City of Dallas please visit the State of Texas's vital records website at

Request Materials

The Special Collections Library and Archives takes requests for reproductions and publishing permission. There is a fee associated for both services with the money going to the archives to purchase preservation materials. 

In order to request a reproduction or publishing permission please fill out our Reproductions and Publishing Form and send the completed copy to


Reproduction Price List

Due to variations in size and condition of collection materials, some reproduction processes may not be available. Reproduction of items requiring special care may incur additional costs.

If reproduction is being used for publication, the intended use section of the Reproduction and Permission to Publish form must be provided before the request will be processed.

Pre-payment is required for all reproduction requests.


Depending on the size of the item we will either email it to the recipient or it will be delivered via an OneDrive or a Google Drive link.

Prices per Item

Photographs and Documents:

Up to size 11x17 at 300 dpi                                                                      $25

                                    Additional cost per 300 dpi increment                                            $15    

Audiovisual Materials

Up to 15 minutes                                                                                       $30

                                    Additional cost per 15 minute increments                                      $15


Publishing of Image and/or Reuse of Item Fee

A second copy of this form will need to be completed for reuse permission.                     $20


Rush Orders

             Theses/ Dissertations                                                                                             $70
                         *Has a 2 day turn around time

                Photographs/ Audiovisual Materials/ Other Document Types                             $40
                          *Has a 3 day turn around time