Before you submit your data to the UT Southwestern Research Data Repository, carefully review and answer the questions in the following checklist:
Decide on how you want to structure your data. A submission should consist of a set of files – up to 4GB per file – that make up a complete dataset that are explicitly labeled. If your submission contains data from multiple, unrelated projects, consider grouping your items into separate submissions.
More repository policies: https://utsouthwestern.libguides.com/utswrdr/policies
To facilitate others opening and using your data files in the future, please make sure that your files are in an appropriate, open-source formats to assist with long-term preservation. If your data is dependent on proprietary software formats, options for preserving the data long-term may be limited.
Collect any documentation that gives information about what data is included in your data set and how it is structured. Some examples of what to include in your documentation are:
This document should describe what data is included in your dataset and any special instructions for understanding your data files. It should give context to your data and ensure that future users of your data will be able to easily understand what is included.
Not sure where to start? Try using our README file template with your dataset.
Make sure that you have all necessary rights to deposit the data into the Dataverse collection. If other individuals maintain rights to the data, you must obtain permission from them to deposit your dataset.
Ensure that you have removed any data that could be used to identify subjects of your research.
Consent must specify the type and identifiability of the data to be shared.
Consent must specify that the sharing will be Open Access (allows anyone to access and use the dataset).
For more information, go to: UT Southwestern Human Research Protection Program Policies and Procedures.
An open license allows others to use your data for other purposes. You may impose constraints on the data’s future use through the use of an appropriate license. The UT Southwestern Research Data Collection offers the option of open licensure under Creative Commons.
An explanation of the different Creative Commons licenses is also available.
Watch this video from Texas Data Repository on how to restrict access to certain files as a means of managing permissions.